Custom Website Design - Case Study

California Community College Athletics Association

When it comes to custom website design, most clients are looking to improve on a manual data entry process or to upgrade a legacy database system. While the outcomes are generally reduced operating cost and improvements in workflow, the number of people that are impacted is generally limited to the office staff.

That was not the case when we were contracted to upgrade old web-based systems for the California Community College Athletic Association (CCCAA). They are the organization reasonable for student-athletes attending 2-year community colleges in California. The purpose of the CCCAA is:

"To be the governing body for California community colleges intercollegiate athletics programs, with a focus on developing student-athletes into lifetime leaders through academic and athletic excellence."

The outcome of this project would impact many thousands of people, considering that there are 115 community college campuses comprised of 1,328 athletics teams with 27,000 student athletes participating annually.

CCCAA Form 3 System

First up was the CCCAA Form 3 system, which tracks the eligibility of individual students though out there lifetime. Many students might participate in a sport at one school, then transfer to another or even take some time off. The Form 3 system ensures that each college and athletic director knows the history of that student and can properly allow or disallow participation based on grades and past seasons competed.

Many of the functions required the addition of user level permissions to ensure that the data being viewed was secure. In addition, a full logging system was implemented at the record level to track minute changes made to student information down to the persons with date/time stamps.

CCCAA Compliance Exam System

Secondly, we tackled the CCCAA Compliance Exam system, which is an online education tool to validate that all coaches, athletic directors, and eligibility clerks understand the CCCAA Constitution. With over 300 pages of guidance, the CCCAA Constitution covers many important topics such as Recruitment of Student-Athletes, Playing Rules, and Medical Policies to mention a few.

The Exam system we developed provides an easy-to-use online interface with up to 75 questions that are randomly pulled from a pool of 500 questions. Users answer multiple choice questions related to the CCCAA Constitution and receive a certificate of completion upon passing. This system reports out to the various Conference Commissioners to monitor that all California community college staff dealing with student-athletes have passed the annual exam.

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